How to follow good guidelines when sending email

How to follow good guidelines when sending email

When sending emails, it is good to follow a series of guidelines that improve the quality of the messages sent and help avoid ending up on SPAM and "junk mail" lists.

 

1.-Split up your mailings 

  1.  If you are sending a bulk mailing, it is recommended to split it into several mailings or set a sending time, between one email and the next, of several seconds.
  2.  Some email providers such as Hotmail, Yahoo or Gmail, among others, are reluctant to receive bulk mailings to their accounts and usually do not treat emails received in this way favorably; they may even reject them directly. In addition, this may lead to a temporary block of the IP address sending the email.

  

2.-Do not send unwanted email

  1. You should avoid sending emails to email accounts that do not want to receive them.

 

3.-Always include an unsubscribe option in newsletters

  1. If the mailing is a newsletter or bulletin, it is highly recommended to include an option so the recipient can unsubscribe from the subscription list.

 

4.-Standardize email content

 

In the content of email messages, it is advisable to regulate the use of the following elements: 

  • Programming code.

  • A large number of links.

  • Different font types and sizes.

  • Attachments.


5.-Do not send large attachments 

  1. You should avoid sending large attachments. Attachments sent to many addresses or of considerable size may affect the performance of the mail server.
  2. In the following link you can check how to send very large attachments: How to send large files. 

6.-Use the newsletter user 

  1. If you are going to send newsletters, it is recommended to use the "Newsletter user" instead of the regular SMTP server.
  2. To activate the "Newsletter user" you can check the following link: How to activate the Newsletter User.  

7.-Configure the SPF record 

  1. SPF is a DNS record that allows the origin of an email to be validated as legitimate. Having this record correctly configured helps avoid sending problems and reduces the possibility of the email being considered SPAM.
  2. You can check the following link to configure it: How to configure the SPF record 

8.- Send links with https 

  1. If you are going to send any links in emails, they should be sent with the https:// protocol and not with http:// to ensure a secure connection. 

9.- Avoid spam words in the email 

  1. Mail server spam filters may classify email messages as spam if they detect certain specific words (free, discount, best price, viagra, etc.). 

10.- Check https links in the signature 

  1. You must configure the composition of your emails as HTML so you can add the links in your email signature as https:// 

How to create a signature in SOGo

 

 

For any questions, you can contact us

    • Related Articles

    • How to download an email in .eml format

      Email with domain El formato .eml es utilizado para poder descargar los correos electrónicos localmente y poder ver más información sobre estos correos. If you have an email configured in an email client, when downloading it from there it is very ...

    • Mass creation of email accounts

      From the cdmon Control Panel, you have the option to perform a bulk import of email accounts. To do this, follow these steps. 1.- Access email management Access your cdmon control panel with your username and password, and once inside, in the "Basic ...

    • How to manage hosting email

      In the "Account Management" section of the cdmon Control Panel you can manage and create redirects, email aliases, etc. To do so, you must follow these steps. 1. Hosting email management Access the “Account Management” section from the "Basic ...

    • How to manage email redirects

      Business email Redirects allow email received in a cdmon account to also be received in one or more internal or external accounts to the domain, such as Outlook email accounts or similar. In this guide we provide the steps on how to create email ...

    • How to modify an email account data

      If you need to modify the data of an email account created on your hosting, you must follow these steps: 1.-Hosting email management Access the "EMAIL" section from the "Basic service list". 2.-Email account settings Click on the Edit account option ...